Purpose-built for housing nonprofits & land trusts
Every property. Every deadline.
One screen.
Steward replaces fourteen filing cabinets, three spreadsheets, and Monday-morning dread with a single back-office engine built for mission-driven property portfolios.
app.steward.io/portfolio
Portfolio Overview
12 properties · Updated Feb 27, 2026
3 AlertsHUD Current
MD
All Properties
Elm St. Apts
24 units
Occupancy96%
Cedar Grove
18 units
Occupancy83%
Maple Terrace
32 units
Occupancy91%
Oak Commons
12 units
Occupancy67%
Birch Landing
20 units
Occupancy95%
Willow Run
8 units
Occupancy88%
Pine Ridge
40 units
Occupancy79%
Sycamore Pl.
16 units
Occupancy100%
Ash Court
22 units
Occupancy73%
Hazel Park
14 units
Occupancy86%
Redwood Sq.
28 units
Occupancy92%
Walnut Ave.
10 units
Occupancy90%
Budget Burn-Down
Q1 Actual↓ 12% under
HUD Deadlines — Mar
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Active Alerts
Cedar Grove — HVAC
Oak Commons — Roof
Pine Ridge — Elec
Trusted by operations teams at
Habitat for Humanity AffiliatesCommunity Land Trust NetworkLISC PartnersNeighborWorks AmericaHUD-Assisted Portfolio Operators
State of the Industry · 2026 Findings
The data behind the Monday morning dread.
These aren't abstract statistics. They're the reason your inbox has seventeen unread maintenance emails and your board is asking why HUD reporting took two weeks.
73%
of nonprofit property managers track maintenance in spreadsheets or paper logs
A work order entered in Excel is a work order that gets lost.
When maintenance lives in personal spreadsheets, work orders fall through staff transitions, tenant calls go unlogged, and deferred maintenance compounds into capital crises.
Steward: Automated Work Order Pipeline
WO-2241Cedar Grove
HVAC compressor failure
In ProgressDay 2
WO-2238Oak Commons
Roof membrane repair
AssignedDay 5
WO-2235Elm St. Apts
Unit 4B plumbing leak
ScheduledDay 8
WO-2231Birch Landing
Common area lighting
ClosedDay 14
Every work order is captured, assigned, tracked, and closed in one place. Maintenance history follows the property, not the spreadsheet.
4.2 hrs
average time to pull HUD compliance documentation across a 10-property portfolio
Your Monday morning shouldn't start with a filing cabinet scavenger hunt.
HUD-52671, Section 8 certifications, LIHTC filings — each deadline requires documents scattered across drives, emails, and binders. Auditors don't wait.
Steward: One-Click Compliance Reports
HUD-52671 Annual Report
12 properties · FY2025
Section 8 HAP Certifications
1-clickLIHTC Compliance Filings
1-clickCapital Needs Assessment
1-clickGenerate any HUD report in under 90 seconds. Every document indexed by property, deadline, and funding source. Audit-ready, always.
38%
of affordable housing nonprofits miss at least one lease renewal deadline annually
A missed renewal is a compliance gap, a revenue gap, and a mission gap.
Lease expirations tracked in a shared calendar are lease expirations that get forgotten during staff vacations, board meetings, and grant cycles.
Steward: Proactive Lease Expiration Alerts
Property / UnitExpiresStatus
Maple Terrace 2A
R. Okonkwo
Mar 31
32d left
⚠ Renew Now
Elm St. Apts 7C
L. Vasquez
Apr 15
47d left
→ Follow Up
Sycamore Pl. 1B
D. Nakamura
May 01
63d left
✓ On Track
Steward flags renewals 90, 60, and 30 days out — with tenant contact info, renewal history, and one-click notice generation attached.
Sources: NLIHC Operations Survey 2025, HUD Grantee Performance Report Analysis, NeighborWorks America Field Research
Platform Capabilities
Everything your portfolio needs. Nothing you don't.
Steward was built by people who've sat in operations roles at housing nonprofits. Every feature exists because someone needed it at 8 AM on a Monday.
Portfolio Map View
12 Properties · Greater Metro Area
9 Healthy
3 Alerts
Elm St.
Cedar
Maple
Oak
Birch
Willow
Pine
Sycamore
Portfolio Metrics — Live
Properties
12
↑ +2 this yr
Total Units
244
↑ +18 units
Avg Occupancy
87.4%
↓ -0.3%
Open Work Orders
7
↑ -12 vs last mo
Compliance Calendar
HUD Deadlines — Next 30 Days
Mar
7
HAP Payment Certification
All Section 8 units
8d
Mar
14
LIHTC Annual Certification
Maple Terrace, Elm St.
15d
Mar
21
HUD-52671 Quarterly
Full portfolio
22d
Feb
28
Capital Needs Assessment
Pine Ridge
✓ Done
Budget Tracking
FY2026 · All Properties
Maintenance & Repairs
$142k / $180k79%
Property Insurance
$95k / $95k100%
Utilities
$52k / $68k76%
Capital Improvements
$87k / $250k35%
Total Allocated: $593,000$376k spent · $217k remaining
Document Vault
All Docs Indexed · Audit-Ready
| Document | Type | Date | Size | |
|---|---|---|---|---|
HUD-52671 Q4 2025 | HUD Report | Dec 31, 2025 | 2.4 MB | |
Elm St. Deed & Title | Legal | Mar 15, 2019 | 8.1 MB | |
Cedar Grove LIHTC | Tax Credit | Jan 1, 2026 | 1.2 MB | |
Portfolio Insurance Policy | Insurance | Jul 1, 2025 | 3.7 MB |
Peer Organizations
Operations directors who found Monday mornings again.
340+
Organizations
8,200+
Properties Managed
99.7%
HUD Compliance Rate
4 minBoard report generation (was 3+ hours)
“I used to spend the first three hours of every Monday pulling together maintenance logs for our board report. With Steward, I run that report in four minutes. I didn't know that time could belong to me again.”
DO
Denise Okafor
Director of Operations · Westside Community Housing Partners
Housing Nonprofit
2 weeksFull portfolio onboarding from zero
“We inherited a 22-property portfolio when our long-time ops manager retired. There was no documentation system. Steward let us get every property indexed, every lease scanned, every HUD deadline mapped in under two weeks. It felt like finally turning the lights on.”
MT
Marcus Thibodeau
Executive Director · Cascadia Community Land Trust
Land Trust
90 secFull audit document pull (was 4.2 hours)
“Our CFO was tracking capital budgets across fourteen Excel files. During our last HUD audit, we pulled every required document in under 90 seconds. The auditor asked us what software we were using. That was a good day.”
PR
Priya Raghunathan
VP Finance & Compliance · Metro Equity Development Corp
CDC
Used by:Housing NonprofitsCommunity Land TrustsCDCsHUD-Assisted Portfolio OperatorsHabitat AffiliatesLISC PartnersNeighborWorks Members
Primary Path · Live Demo
See Your Portfolio Organized
We'll walk you through a live demo using properties similar to yours — real HUD deadlines, real work order scenarios, real compliance calendars.
Free Download · 2026 Edition
Nonprofit Property Operations Benchmark Report
How do peer organizations handle HUD reporting, maintenance tracking, and lease compliance? Data from 340+ housing nonprofits, CDCs, and land trusts — with industry benchmarks you can use in your next board presentation.
Maintenance tracking methods across portfolio sizes
HUD compliance doc retrieval time benchmarks
Staff-to-property ratios for lean operations teams
Technology adoption rates in affordable housing
Top deferred maintenance cost drivers by property type
Why Operations Teams Choose Steward
HUD-Compliant by Design
Built to match HUD reporting schemas. No manual mapping.
Onboard in Under 2 Weeks
We migrate your existing data. You don't start from scratch.
SOC 2 Type II Certified
Tenant data and grant documents protected to federal standards.